Do you find yourself spending too much time writing emails? If you find yourself frequently sending emails with the same message or content, you might consider setting up time-saving email templates. 

What is an email template?

An email template is pre-written email text that is saved to your email as a template. This text can be selected and inserted into any new email or reply. Selecting a template will automatically fill your blank email with your pre-written text, saving you from having to retype common text into multiple emails. This text can then be edited, added to, or just sent as is. The process is simple – you write the email text once, save it as a template, and insert it whenever needed to an email.

Templates are a great way to save time when sending emails and drafting replies. We regularly use templates in our business to save time when placing regular orders, invoicing, distributing information, scheduling, and responding to regular queries. Templates preventing you from having to type out the same information across multiple emails, and give you a base email to start from. Using templates can save you time and free you up from time-consuming emails, to focus on other parts of your business. Learn more about the benefits of using email templates from LinkedIn. 

Setting up email templates

A great way to get started setting up your own email templates is to review your sent emails. Check and see if you are repeating yourself across multiple emails and replies. Copy the common text from these sent emails to create a template that can be easily adapted for use across many emails. Once inserted into your email, the template text can still be edited to be customized for each specific conversation before you hit send. 

Different email programs handle templates in different ways. Follow these links to find out how to set up your own templates for Outlook Email users, and for Gmail users. 

If you need help setting up templates for your small business, we can help. Contact us for a quote on a one-time special project. We can help you set up draft email templates that will meet your everyday needs. We also offer monthly administrative packages starting at $125 to review and reply to your email on a daily basis. Our flexible pricing schedule means you only pay for the administrative support hours you need, when you need them.